Job Title: Executive Secretary
Location: Cairo
Position Overview:
The Executive Secretary will provide high-level administrative support to senior executives, ensuring efficient operation and coordination within the executive office. The ideal candidate will possess excellent organizational and communication skills, with a keen attention to detail and the ability to handle multiple tasks efficiently.
Responsibilities:
- Administrative Support: Provide comprehensive administrative assistance to senior executives, including managing schedules, appointments, and travel arrangements.
- Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and written correspondence. Prepare and edit reports, presentations, and other documents.
- Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Document Management: Maintain an organized filing system for both paper and electronic documents, ensuring confidentiality and security of sensitive information.
- Project Assistance: Assist in the coordination and execution of special projects and events as assigned by senior executives.
- Liaison Role: Act as a point of contact between executives and internal/external stakeholders, ensuring smooth communication and collaboration.
- Office Management: Oversee office operations, including ordering supplies, managing office equipment, and ensuring a clean and functional work environment.
- Problem Solving: Address and resolve administrative issues promptly and efficiently, ensuring minimal disruption to executive activities.
- Travel Arrangements: Coordinate complex travel itineraries, including flights, accommodations, and transportation for senior executives.
Qualifications:
- Experience: 2-5 years of experience as an Executive Secretary or in a similar administrative role.
- Education: Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- High level of professionalism and confidentiality.
- Ability to manage multiple tasks and prioritize effectively.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
- Language: Fluency in English; additional languages are a plus.